About the role
The Procurement / Store Keeping Officer will be responsible for coordinating the procurement of hotel supplies and managing the storage, receiving, issuing, and recording of inventory.
The role involves sourcing suppliers, obtaining quotations, monitoring stock levels, maintaining accurate inventory records, and ensuring goods received meet approved quality and quantity requirements.
The successful candidate must demonstrate integrity, accountability, negotiation skills, good record-keeping abilities, and a strong understanding of procurement and inventory management procedures.
Key responsibilities
Coordinate purchasing of food supplies, beverages, housekeeping materials, stationery, and other hotel requirements.
Identify and maintain relationships with reliable suppliers.
Obtain and compare supplier quotations.
Negotiate prices and favorable purchasing terms.
Prepare purchase requisitions and orders for approval.
Receive, inspect, and verify incoming goods.
Ensure purchased items meet required quality and quantity standards.
Maintain accurate stock records and inventory registers.
Issue supplies to authorized hotel departments.
Monitor stock levels and identify items requiring replenishment.
Conduct regular stocktaking and inventory reconciliation.
Ensure proper storage and arrangement of goods.
Monitor expiry dates and implement stock rotation procedures.
Maintain procurement documents, delivery notes, invoices, and receipts.
Prevent unauthorized stock movement, wastage, and losses.
Prepare procurement and inventory reports for management.
Ensure purchasing activities follow hotel policies and approved procedures.
Minimum qualifications
Diploma or certificate in Procurement and Supply Chain Management, Stores Management, Purchasing, or Business Administration.
Good understanding of procurement and inventory management procedures.
Strong numerical, analytical, and record-keeping skills.
Computer literacy, particularly Microsoft Excel and Word.
Good negotiation and supplier management skills.
High levels of integrity, honesty, and accountability.
Excellent organizational and communication skills.
Knowledge of stocktaking and inventory control procedures.
Required experience
At least 2 years of relevant experience in procurement, stores management, inventory control, or purchasing.
Previous experience in a hotel, restaurant, or hospitality establishment is desirable.
Demonstrated experience in supplier sourcing and price negotiations.
Experience maintaining stock registers and inventory records.
Familiarity with goods receiving, inspection, storage, and issuing procedures.
Experience preparing procurement and stock reports.
Knowledge of inventory management software is an added advantage.
How to apply
Interested candidates should submit their applications to hrtulivuelegancehotels@gmail.com.
Required documents:
Updated Curriculum Vitae (CV).
Cover letter.
Copies of relevant academic and professional certificates.
Contact details of at least three professional referees.
Position: Procurement / Store Keeping Officer
Number of Positions: 1
Location: Boyani Market, Vihiga County.
Applications must be received by 9 November 2026.
Only shortlisted candidates will be contacted.